To create a calendar, click on Plus button located at the top right corner of the screen.
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Don’t see the Plus button? It means you are not granted the required Calendar creation permission. Please refer to your Jira administrator to obtain one.
Once you clicked the Plus button, a calendar configuration dialog will be open. On General tab, provide the calendar's name and description (optional).
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The General tab can be edited only by a calendar owner and the administrators, in Calendar Management.
Please note: When creating a calendar, a user automatically becomes its owner. The Owner field is editable, once a calendar is saved.
The calendar owner can set a new owner for the saved calendar. In addition, the calendar owner can delete the calendar by clicking Delete calendar button, on General tab.
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As a calendar owner, you can set the event users either by selecting the option From events (default) or Defined next to Event Users.
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By default, once a calendar is created, it displays users that are taken from existing calendar events. Calendar owner can set defined event users. Meaning, the defined users will be shown, on the left panel, even though there are might be no events assigned to them for a given calendar period.
Should you require to see the unassigned events, please make sure to add "Unassigned" to the list of defined users.
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Please note that, in Defined users mode, the total user time calculation for events with multiple users will include only the time of users who are defined as event users.
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Calendar permissions
In addition to the above, as a calendar owner, you can define the calendar permissions.
Starting the app version 6.1, all new calendars are set to private by default. A calendar owner can change calendar permissions at the time of creation of a new calendar or any time later. Once a new calendar is created, its permissions can also be edited by administrators, in Calendar Management.
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The Calendar Visibility permission defines who can access a calendar. Public calendars are accessible by all Jira users. Calendars with Defined users/groups are accessible by the user/groups that calendar visibility permission is granted to. Private calendars are accessible only by a calendar owner.
The Calendar Editing permission defines who can add, edit and delete the calendar's configuration along with its configured event sources. When the permission is set to Public, all Jira users can edit the current calendar's configuration, including the configured event sources. When the calendar editing permission is granted to Defined users/groups, only such users can change the calendar's configuration. When the permission is set to Private, only a calendar owner can change the calendar's configuration. This restriction affects only the calendar's configuration and other users who are granted the events editing permission can still create and edit event entries.
The Events Editing permission defines who can create, edit and delete the events. For Public calendars, all Jira users that have access to a calendar can add, edit and delete its events. For calendars with Defined users/groups, only the specified users can manage the events by adding, editing or deleting them. For Private calendars, the events can be created, edited or deleted only by a calendar owner.
The Calendar Editing and Events Editing permissions work together. Note that you can restrict the event editing only if you restrict the calendar editing.
Did you know you can restrict the event editing permission even further? Simply mark the checkbox next to the permission so a user who is not a calendar owner can manage only own events. Meaning, a user who is not the event reporter will not be able to edit the event unless he is the calendar owner.
Please note that "Jira dates" event management is affected by defined Jira permissions. For instance, the event reporter will not be able to edit his own event if he doesn't have the "Edit Issues" permission.
In contrast, a user who is not the event reporter will still be able to edit Jira issues, outside the calendar, assuming he has the required Jira permissions.